How to Backup Microsoft 365 Emails to PST Without Outlook

Microsoft 365 is now the best place to handle work emails and crucial files. It keeps everything in the cloud, so you can get to it from anywhere. Even though there is security built in, many people still want to find a means to preserve a copy of their inbox in their local storage. A personal backup can help keep you from losing data by accident, getting hacked, or having your computer go down unexpectedly.

Outlook is the most prevalent program that users use to export data. But what if you don’t have Outlook on your computer? Or do you want a way that works without having to set up your account in Outlook? In certain situations, it is feasible to back up Microsoft 365 emails directly into PST format without using Outlook. Let’s examine the most effective approaches to this.

Why Backup Microsoft 365 Emails to PST?

Before we talk about the approaches, it’s crucial to know why preserving data in PST format is a good idea.

Offline Access: You can check your email even if you don’t have an internet connection.

Data Security: If something happens to your account, having a local copy will keep it safe.

Easy Migration: Many email clients can import PST files; therefore, they are widely supported.

Archiving: Putting older emails in PST helps you save space in the cloud.

Is It Possible Without Outlook?

Yes. Outlook offers a “Export” option, but that’s not the only way. You don’t need Outlook to make a PST copy of Microsoft 365 with modern backup programs. They can connect straight to Microsoft 365. This method is quicker, easier, and doesn’t need to be set up manually.

Methods to Backup Microsoft 365 Emails Without Outlook

1. Using eDiscovery (Manual Method)

eDiscovery is a built-in function of Microsoft 365 that lets you export data for legal and compliance purposes. Backups can also be made with it.

In summary, here are the steps:

• Log in to the Microsoft 365 Compliance Center.
• Under eDiscovery, click on Content Search.
• Make a new search and set the locations of the mailboxes.
• Export the results after the search is over.
• Use the export tool to get the PST file.

Limitations:

• Difficult steps that need admin rights.
• Not good for people who aren’t tech-savvy.
• It takes a long time if you have more than one account.

2. Backup Microsoft 365 Emails with a Specialized Tool

Many professionals like automated tools because they make things easier. These apps link directly to Microsoft 365 accounts and make backups in formats like PST, MBOX, EML, or more. They are really helpful for people who don’t want to execute a lot of complicated steps manually.

For example, a dedicated Office 365 Backup Tool can:

• Without Outlook, you can export all of your mailboxes to PST.
• Keep the folder structure and data safe.
• Let people choose which files to back up with filters.
• Automate the whole procedure to save time.

This method is appropriate for people and corporations who desire a rapid, dependable, and easy answer.

Main Benefits

• Links directly to your account.
• Saves time by backing up huge mailboxes faster.
• Lowers the chance of missing emails or files that don’t work.

You can choose which folders or dates to back up, giving you a lot of options.

To Sum It Up

It is possible to back up Microsoft 365 emails to PST without using Outlook. The eDiscovery procedure is available; however,, it can be too complicated for everyday use. A dedicated backup program is a better and easier way to go, especially for people with big mailboxes. You can make a safe PST file in just a few clicks with this software, which makes sure that your emails are always safe and easy to get to.

If you want a method that works every time without any problems, you might want to try an Office 365 backup program. It makes the process easy, correct, and good for both personal and business requirements.