Sage 50 is a powerful accounting software that helps small and medium-sized businesses manage their finances efficiently. Whether you’re just getting started or looking to expand your records, adding vendors and customers is a key part of managing transactions in Sage 50. Here’s a step-by-step guide to help you Add a Vendor or Customer in Sage 50 quickly and accurately.
🧾 Adding a Vendor in Sage 50
Vendors are the individuals or companies from whom you purchase goods or services. To add a new vendor:
Step-by-Step:
Open Sage 50 and go to the Vendors & Purchases module.
Click on Vendors and then select New Vendor from the toolbar.
In the Vendor Information window:
Enter the Vendor ID (unique code for reference).
Add the Vendor Name, Contact Information, and Address.
Go to the Purchase Defaults tab to set default payment terms, account numbers, and tax settings.
Click Save and then Close.
🔎 Tip: Use meaningful vendor IDs to make searching and reporting easier, such as OFFICEDEPOT or JOHNPLUMBING.
🧾 Adding a Customer in Sage 50
Customers are the individuals or companies to whom you sell your products or services. To add a new customer:
Step-by-Step:
Open the Customers & Sales module.
Click on Customers and then choose New Customer.
In the Customer Information window:
Fill in the Customer ID and Company Name.
Enter Contact Info, Billing Address, and Shipping Address.
Navigate to the Sales Defaults tab:
Set standard payment terms, sales tax codes, and default general ledger accounts.
Click Save and Close.
🔎 Tip: Assign customer IDs that reflect their name or business type (e.g., SMITHAUTO or CITYBOOKSTORE).
✅ Best Practices
Regularly review and update vendor and customer records.
Use the Notes section for special instructions or agreements.
Set credit limits and terms to avoid overextending credit.
Adding vendors and customers in Sage 50 is essential for tracking purchases, payments, sales, and receivables accurately. Following these steps ensures clean records, better reporting, and smoother operations.
Need help customizing your vendor or customer forms? Let me know!