Most small and large businesses use Office 365, a well-liked cloud-based service. It has a user-friendly interface and a range of services that make it accessible to all. We will go over a few of the reasons why backup Office 365 emails are necessary in this article. Prior to that, discuss its productivity tools, including Team, Microsoft Word, Outlook, Skype, and many more.
In addition, it offers the user’s vital information high security. Most notably, because Office 365 is a cloud-based service, users never experience any outages. Therefore, it never stops updating and doesn’t interfere with the user’s work. Organizations want a dependable tool that makes backing up Office 365 emails easier. Please read this content through to the end, as we will outline every method for carrying out this backup task.
A few explanations for why people want to backup their Office data
1. Office 365 emails and other data can be easily transferred to another system by backing them up to local storage.
2. Backup is the best option when users wish to protect their data from future disasters.
3. Office 365 offers a limited amount of space; users who want more space must pay. to make room in the backup Office 365 emails for users.
Furthermore, there may still be additional justifications for performing the Office 365 email backup task, and each user may have a different one.
How to Back Up Microsoft 365 Emails Manually
It’s not difficult to back up your Office 365 emails. You do not need a lot of technical knowledge to complete it step-by-step if you have the correct tool. Here’s how to do it easily.
Step 1 install the tool.
Installing the Office 365 backup software on your PC is the first step, Just a few minutes are needed. After finishing, launch the tool.
Step 2 Log in to your Office 365 account.
After that, enter your Office 365 email address and password to log in. You can access all of your mailboxes at once by using the admin login if you are managing multiple of them.
Step 3 Select the Point You Wish to Support
You will see your mailbox folders, such as Inbox, Sent, Drafts, etc. after logging in simply mark the folders you wish to backup.
Step 4 Select a Format
Choose how you wish to store the emails now. Depending on where you intend to use or store them, you can select formats like PST, EML, MBOX, or MSG.
Step 5 Select a Site
Select the location on your computer or external drive where you wish to store the backup files.
Step 6 Press the Start button
Lastly, press the (Start Backup) button. The application will start securely storing your emails in the format of your choice.
It’s simple, stress-free and fast.
Limitations to Consider When Saving Office 365 Mailboxes
Though useful, the Softaken Office 365 Backup Tool has certain drawbacks. It requires a constant internet connection and is only compatible with Windows. The backup could not work if the connection is lost. A full version is required for a complete backup because the free version only permits backing up a limited number of items. Data restoration directly to Office 365 is not supported. Additionally, you have to manually choose folders and begin the process each time. There is no option for auto-backup. It is effective for small or one-time backups, but it might not be the best option for frequent or large backups.
Professional Method to Back Up Microsoft 365 Emails Securely and Efficiently
The Softaken Office 365 Backup tool’s user-friendly interface makes it easier for inexperienced users to perform this backup. Additionally, Softaken’s official website offers users a step-by-step tutorial on how to complete the backup task. However, we will first go over some of this professional tool’s more sophisticated features.
1 It offers a number of file formats, including MBOX, PST, EML, HTML, and MSG, for backing up Office 365 emails.
2 Office 365’s user mailboxes, public folders, and archive mailboxes are flawlessly backed up by this program.
3 In addition, it can handle several backup tasks simultaneously without compromising process speed.
4 Before starting the backup of Microsoft 365 emails and other data, users can also view the added items using the preview feature.
5. It offers a filter option so users can add or remove the desired items before processing this backup task.
6Large objects may require excessive time. As a result, it provides the ability to schedule the time for the bulky items. The time can be set by users between two and thirty minutes.
7. The incremental backup feature of this tool enables users to pick up where the backup Office 365 email process left off. Additionally, it removes the possibility of duplicate data.
8. In addition, this software excels at restoring data.
9. This tool quick search feature makes it easier to find desired items quickly.
To verify its compatibility, users can access an evaluation version of this tool’s official website.
Final remarks
At the conclusion of this article, we advise you to perform the backup Office 365 email task using professional software. Additionally, the aforementioned features operate with 100% accuracy and are incredibly quick. In addition, experts favor using third-party software to handle this backup function. Think about the features and services that the Office 365 Backup tool offers before making a choice. Additionally, try the free trial version that is offered on official website.
:
https://www.pinterest.com/softaken/